Board of Trustees Meeting
Colony Motor Hotel
Providence, R. I. May 3 4 5, 1968

Meeting called to order by Chairman Al J. on May 3, 1968 at 11:20 pm.

Trustees present were: Chairman Al J., Sam S., Irving H., Marty T., Jules W., Conrad F., Bill G., Hugo N., proxy for George M., Regent Bill B. and National Executive Secretary Ray M.

Chairman Al J. asked for a report from the New York Trustees regarding a G.A. picture to be made by the author of Bonnie & Clyde. Marty T. made a report that the writer-producer is presently involved in a quarter of a million dollar deal and is presently out of the notion of making a G.A. picture. The primary reason for this decision was due to the fact that it took too long for the Board of Trustees to make a decision on this proposal. It was agreed the Trustees must come to quicker decisions in the future on matters of this nature. It was suggested that anything of great importance in the future be handled by telephone or telegram.

Regarding the Guidance Code, Chairman Al J. gave a report from Atty. Marvin J. Christiansen. Chairman Al J. read Atty. Christiansen’s letter which was discussed by all present. It was unanimously agreed by all present that certain basic changes must be made in the incorporation papers, By-laws and Guidance Code. Chairman Al J. was instructed to proceed to make these changes through Atty. Marvin J. Christiansen. It was unanimously agreed upon that Board of Regents shall continue to be in charge of the National Service Office and operate same as in the past with one exception. The one exception being that the Board of Regents must first receive the approval of the Board of Trustees on any single expense of $200 or over and also any salary increases to be paid office employees of the National Service Office.

On a motion by Irving H. and seconded by Marty T., Article 17 was approved with no changes made.

On a motion by Irving H. and seconded by Marty T., Section 6 of Article II was amended to read that 7 members instead of 9 members would constitute a quorum.

On a motion by Irving H. and seconded by Marty T., the Guidance Code as amended was unanimously approved subject to legal wording and corrections made by the attorney.

On a motion by Hugo N. (proxy for George M.) and seconded by Marty T., the geographical location of the 17 Trustees for the fiscal years of July 1, 1968 through June 30, 1970 is as follows: 2 So. Calif. – Nevada – Texas – Australia – New Zealand: 1 No. California; 1 Washington – Idaho – Oregon; 1 Illinois – Indiana – Minnesota; 2 Massachusetts – Rhode Island; 1 Michigan – Canada; 2 Ohio – Kentucky; 1 New Jersey; 4 New York – Connecticut – Great Britain; 1 Pennsylvania; 1 Washington, D.C. – Maryland – Florida.

A discussion was held on the printing of the second edition of the BIG BOOK. Ray M. was instructed to get the cost of printing the present Big Book is a smaller size. Also approximate cost if some editions were added to the Book. A discussion was held regarding the printing of a new Big Book. Chairman Al J. appointed committee of Conrad F., Jules W. and Ray M.

Chairman Al J. was instructed to ask Atty. Marvin Christiansen if a Trustee or Regent can give his proxy to another person in order to constitute a quorum. Also if a proxy is given to another person, can that person vote on any matters discussed at a meeting.

On a motion by Marty T. and seconded by Irving H., a $25 a month increase in salary, and/or expense account, was approved for Dorothy P., our National Service Office Secretary. This approval is predicated on obtaining the approval of the Board of Regents.

It was announced the next Board of Trustees meeting would take place on October 25-26-27 at the 3rd Annual Mid-Western Conference to be held at The Sherman Inn in Detroit, Michigan. All Trustees are urged to attend.

There being no further business to discuss, the meeting was closed at 6 pm on Saturday, May 4th 1968.

Respectfully submitted,

Ray M. National Executive Secretary