Boston Trustee Meeting - Digital Absentee Ballot.

The absentee ballot is in a new format for this conference. All Trustees who wish to use the absentee ballot option should closely follow the instructions listed below. The purpose of this is to be able to make your selections for each agenda item on the computer and send the completed file back to the Board of Trustees Chair, Denis M. by the deadline of 12 PM Noon, Eastern Time, GMT -5, April 17th. This new process will eliminate the need to download the file, print all the pages of the file, mark the items manually, and then send them through regular mail or fax. This new format will allow you to transmit your votes on the absentee ballot directly to the BOT Chair, without printing and mailing the ballot. It will be sent via the form available at the link listed directly below.

PRINT THESE INSTRUCTIONS BEFORE YOU DOWNLOAD THE ABSENTEE BALLOT

To open the document, click on the link below
Digital Absentee Ballot
If that doesn't work, copy and paste this URL into your browser
https://acrobat.com/?d=ddc06LmT5QPu723rQO4LqA

You will be taken to Acrobat.com
It is possible that the response time can be long for these pages to appear. Please be patient
When the page opens, you will be given 2 choices, to Download or Open - click Open

At the top of the opened absentee ballot, there should be a purple colored bar with the following text: "Please fill out the following form. When finished, click Submit to return the completed form. You can save data typed into this form." Next to this will be 2 boxes at the right. One will be "Highlight Existing Fields" and the other will be "Submit Form". If you do not see this, you must start over. The purple bar confirms that you have a valid absentee ballot. If you see a different color background, it means your votes will not be saved on this form.

After open the file, fill in the 4 fields at the top of the form:
1) Trustee: - 2) Area: - 3) Date: - 4) Email: -

Review the agenda and cast your vote for each item by selecting only 1 of the 3 options of: 1) For – 2) Against – 3) Abstain
Be sure to place an X in the box of your choice and do so for all the items on the agenda.

You may change your vote at any time before you send your absentee ballot.
If you select more than 1 box for any item, your vote on that item will not count.

Some items will not allow you to select a vote because they were not sent in a form by the author that will allow for a vote exactly as submitted.

Your vote will only count if a motion is made exactly as written. Any amendments will cancel absentee ballots for that specific item.

When you are finished marking the boxes with your vote, go to the purple bar at the top of the web page and click the ‘Submit Form’ button on the right of the page.

Another box will appear asking for your email address and Full name. Please fill this information in and click the send button.

This will process your absentee ballot and send it to be recorded and presented to the Chairman of the BOT for inclusion with all qualified votes.

If you wish to save the absentee ballot, you will be given that choice when you close the file on your computer.

You will receive a confirmation email within 24 hours after you send in your absentee ballot. If you do not receive this email, then your ballot may not have been received. You may check with the Website Admin if you wish to check on this.

In order to confirm that you are the party that sent the absentee ballot, you must respond to the confirmation email. If you do not respond to this email, your absentee ballot will not count.

If you have any questions or need help with this process, please contact the Trustee Website Administrator at trustee.site.admin@trusteewebsite.com